Kurt Bolsens 18 blogposts

Lock your PC automatically when you leave your desk!

If you need to leave your desk, even for just a moment, it’s a good habit to always lock your PC before you go.  For many office workers, this is already an ingrained routine because in an office environment, it’s important that no one can access what’s on your computer without permission. But even when you’re working from home, you should lock your PC when you’re away. Why? Because your status changes when your PC is locked, which is helpful for colleagues who might want to contact you through Teams or similar software.

Many experienced office workers habitually use the old keyboard shortcut CTRL + ALT + DEL, followed by ENTER. Windows 10 introduced a new way to lock your PC by pressing WINDOWS + L. But did you know that you can also automatically lock your PC through your smartphone?

Microsoft Teams is a well-integrated part of many modern work environments - and with the right keyboard shortcuts, you can use the tool even more efficiently. In this blog post, I’ll share my 7 favourite shortcuts.

Woops! You’ve just noticed a glaring typo or sent wrong information in a Team or chat. Don’t panic – you can still correct the error.

Security awareness in Microsoft 365 starts with the user

Before the cloud era, corporate data were managed by trained IT specialists. Then came the cloud, which has led to a major change: today, the end users themselves are largely responsible for their own data. This shift does come with a downside – it wouldn’t be the first time that someone accidentally shares a document with the entire company when only the CEO was supposed to receive it.

It’s vital that employees are well informed about saving and sharing documents via cloud applications such as OneDrive, Teams or SharePoint.

Storing files in the cloud has its advantages: you can access them anywhere and it’s cheaper, safer and more reliable.  Instead of e-mailing a file to 10 people, you can now share it and let 10 people edit it. They can even all edit the document at the same time!

But how do you make sure you don’t lose track of which files you’ve shared, and with whom?

We’ve all been there: while you’re chatting with some colleagues, you suddenly realise that one colleague isn’t in the conversation yet. You could add this person by using the @ function, but then they wouldn’t see anything that was said before they were added. Luckily, Teams can help you out here.

Teams is available in three versions: you can install it on your PC, go to www.office.com and log in with your O365 account to access the Teams web app, or install the app on your smartphone of tablet.

Microsoft Teams lets you use @mentions by default. With this feature, you can mention a team to let every team member receive a notification, such as @demoteam.

Did you know that OneNote is connected to several other Office applications?

Do you often perform the same series of actions on one e-mail, such as flagging it, marking it as unread, dragging it to a folder or assigning (or removing) a category to it? Do you often send the same e-mail to the same people?

Not all information in a SharePoint Team site is useful or should be accessible for all members of a team in MS Teams.  A solution for this would be to expand the Team site with extra libraries that are only accessible for certain members.